Personal Data Processing Policy, pursuant to Article 13 of EU Regulation 2016/679 on the protection of personal data

INFORMATION ON THE PROCESSING OF DATA CONCERNING THE REGISTRATION TO THE 14th GENERATIVE APPROACHES TO LANGUAGE ACQUISITION CONFERENCE (GALA 14) TO BE HELD AT THE UNIVERSITY OF MILANO-BICOCCA, ITALY ON SEPTEMBER 12-14, 2019.

Dear user, in accordance with Article 13 of EU Regulation 2016/679, also known as GDPR, please find the following information on how we will process your personal data.

Your personal data will be processed in accordance with the principles of propriety, lawfulness, transparency and the protection of privacy and your rights. It may occur manually or electronically or with the use of IT or automated devices. Data processing may consist of any operation carried out with or without the use of automated processes, including the collection, recording, organisation, structuring, storage, elaboration, selection, blocking, adaptation, modification, extraction, consultation, use, communication via transmission, diffusion or any other means of making available, comparison, interconnection, limitation, cancellation or destruction of said data.

Who is the Data Controller?

The Data Controller - i.e. the body that determines how and why your data is processed - is the University of Milano-Bicocca, located in Piazza dell’Ateneo Nuovo 1, 20126 Milan, represented by its legal representative Rector Maria Cristina Messa (hereinafter the “Controller”). You can contact the Controller by writing to the address shown above or sending an email to rettorato@unimib.it or the certified email address ateneo.bicocca@pec.unimib.it

Who is the Data Protection Officer?

The University of Milano-Bicocca has appointed a Data Protection Officer who can be contacted with all queries relating to personal data processing and to exercise any rights deriving from GDPR. The Data Protection Officer is Ms Maria Bramanti, who can be contacted at rpd@unimib.it or certified email address rpd@pec.unimib.it

Why do we process your data?

In accordance with Article 6, Paragraph 1 of GDPR, your personal data is processed so that the relevant university department/bodies can fulfill all duties allocated to them. More specifically, the university will process your data for the Registration to the GALA 14 conference to be held at the University of Milano-Bicocca 10-14.09.2019

Who can we communicate your data to?

Your data is processed by personnel who belong to the departments of the university and are authorized by the Data Controller, in accordance with their functions and skills.

Your data will not be transferred to countries outside the EU or to international organizations. If this becomes necessary, you will be provided with a specific information notice. If no decision on adequacy has been issued for the destination country, or if adequate guarantees are not available as regards data protection, you will be asked to grant your consent before we proceed with the transfer.

Is it compulsory for you to provide us with your data?

Yes, because if you fail to do so, the university will be unable to complete required activities and deal with requests. A formal declaration of consent for data processing is required.

How long will we store your data for?

Your personal data will be stored for the period of time required to accomplish the GALA 14 registration and organization operations. Where present, authentication logs will be erased after 180 days.

What are your rights and how can you exercise them?

You have the right to:

access your personal data;
obtain the correction or cancellation of data or the limitation of data processing;
request data portability if data is in digital form;
oppose data processing;
make a complaint to the supervisory authorities.

You can exercise your rights by contacting the Data Controller and/or the Data Protection Officer; the Data Controller must respond to your within 30 days of the date they receive your request (this period can be extended to 90 days if the request is particularly complex).

In the event that you believe that your data has been processed in a way that violates relevant regulations, or if the response to a request in which you have exercised one or more of the rights set out in Articles 15-22 of GDPR fails to arrive within the time limit indicated or is unsatisfactory, you can contact the supervisory authority or the authority of the protection of personal data.

Will you be subject to automated decision-making processes?

No, you will not be subject to any decisions based on automated processes (including profiling), unless you have explicitly provided your consent for this.

Is your data safe?

Your data is processed in a lawful, proper manner and we adopt appropriate security measures designed to prevent any unauthorized access, disclosure, modification or destruction of the data.

[This policy was last updated on 10/05/2019]